Business cases

Does it pay for itself?
Do the maths with us.

Four worked examples with every assumption shown. Change any number to match your organisation and the results update instantly.

These are illustrative examples, not past clients. Costs are example figures for the calculation; your itemised quote will reflect your actual scope. Our real projects are on Our Work.

Dental clinic Home services Enterprise invoices Government permits

Small business · worked example

AI receptionist for a 3-chair dental clinic

The front desk can't answer the phone while it's checking patients in, so calls go to voicemail and many callers simply ring the next clinic. An AI receptionist answers every call, books new patients into the diary and sends reminders.

Assumptions (change them)

Missed calls per week Share of those that would have booked % Average value of a new patient (first year) $ Example one-time setup cost $ Example monthly running cost $

Result

Value recovered per year–

First-year cost (setup + 12 months)–

Net gain in year one–

Payback–

Return over 3 years–

Not counted: fewer no-shows from reminders, staff time saved on routine calls, and new patients who stay for years.

Build my real business case AI for dental clinics

Small business · worked example

Never miss a call-out: HVAC & plumbing company

Technicians are on jobs all day, so new-customer calls go unanswered and the work goes to a competitor. The AI takes the call, gets the details, books the visit and texts the job to the team.

Assumptions (change them)

Missed calls per week Share that would have become a job % Average value of a job $ Example one-time setup cost $ Example monthly running cost $

Result

Value recovered per year–

First-year cost (setup + 12 months)–

Net gain in year one–

Payback–

Return over 3 years–

Not counted: after-hours emergency jobs, review requests that win more work, and faster payment from automatic reminders.

Build my real business case AI for home services

Enterprise · worked example

Automating supplier-invoice processing

A finance team keys supplier invoices into the ERP by hand: reading each PDF, matching it to a purchase order and entering it. A document-processing agent extracts and matches most invoices automatically and sends only the exceptions to a person.

Assumptions (change them)

Invoices per month Minutes of staff time per invoice today min Share processed without a person % Loaded staff cost per hour $ Example one-time setup cost $ Example monthly running cost $

Result

Value recovered per year–

First-year cost (setup + 12 months)–

Net gain in year one–

Payback–

Return over 3 years–

Not counted: fewer late-payment penalties, early-payment discounts captured, and a full audit trail of every approval.

Build my real business case Enterprise solutions

Government · worked example

Modernising a city's paper-based permit process

Residents submit permit applications on paper or by email; staff re-key them, chase missing documents and track progress in spreadsheets. A modernisation roadmap moves this to an online application with validation and a case-management back office, in phases.

Assumptions (change them)

Applications per month Staff minutes per application today min Staff time saved by the new process % Loaded staff cost per hour $ Example one-time cost (roadmap + build) $ Example monthly support cost $

Result

Value recovered per year–

First-year cost (setup + 12 months)–

Net gain in year one–

Payback–

Return over 3 years–

Not counted: faster decisions for residents, fewer incomplete applications, better reporting for council, and retiring an unsupported legacy system.

Build my real business case Government consultancy

Does it pay for itself?Do the maths with us.

AI receptionist for a 3-chair dental clinic

Assumptions (change them)

Result

Never miss a call-out: HVAC & plumbing company

Assumptions (change them)

Result

Automating supplier-invoice processing

Assumptions (change them)

Result

Modernising a city's paper-based permit process

Assumptions (change them)

Result

Does it pay for itself?
Do the maths with us.